OKI B 4500 User Manual Page 1

User’s GuideOKIFAX 4500

10OKIFAX 4500Product OptionsMulti function peripheral (MFP) software is available as anoption, which allows your fax machine to communicate with acomp

User’s Guide 11EnglishCOMPONENT IDENTIFICATIONWhat You Should ReceiveTelephone CablePaper Tray/Copy StackerDocument TrayPower CableFacsimile UnitDocum

12OKIFAX 4500ComponentsPaper Tray/Copy StackerLoad up to 100 sheets of paperinto this tray. Up to 30 sheets ofreceived faxes or finished copiesare st

User’s Guide 13EnglishComponentsPC ConnectorConnect the computercable into this connector.LINE TerminalTerminal for connecting the unit to a telephone

14OKIFAX 4500Control Panel

User’s Guide 15EnglishControl Panel Keys & Indicators1 LCD Panel: Refer to this liquid crystal display (LCD) panelfor instructions and information

16OKIFAX 4500Note: If your fax machine has been set to enter powersave mode (after the fax machine has been inactive forthree minutes), the manual red

User’s Guide 17EnglishWhen programming TSI/CSI and call back numbers intoyour fax machine, this key is used to enter a “+” symbol.16 PAUSE Key (One To

18OKIFAX 4500and an alternate number which will be automatically dialled ifthe first number is busy or if there is no answer.You can also use the Loca

User’s Guide 19English7 COUNTER DISPLAY Key: Your fax machine keeps trackof the number of pages it has printed and scanned. Usingthis key checks the p

2OKIFAX 4500Every effort has been made to ensure that the information in thisdocument is complete, accurate, and up-to-date. Themanufacturer of this e

20OKIFAX 4500INSTALLATIONGetting StartedTo install your new fax machine, follow the instructions fromUnpacking to Setting the Fax Identification. You

User’s Guide 21EnglishSetting Up Your Fax MachineInstalling Paper Trays & Stackers1. Slot the tabs of the paper tray/copy stacker into the rearmos

22OKIFAX 45004. Lift the image drum unit out and keeping the image drumunit out of direct sunlight. DO NOT touch the green surfaceof the drum.5. Caref

User’s Guide 23EnglishCaution: Be careful not to insert the toner cartridgebackwards into the image drum unit.9. With the ridged sides facing up and t

24OKIFAX 45002. Insert the other end of the telephone cable into your walltelephone socket.Note: Now, you can connect either an external telephoneor t

User’s Guide 25Englishdocument created originally on legal-size paper is received, yourfax machine reduces the received pages to fit on A4 or letter-s

26OKIFAX 4500Answering Mode OptionsThe answering mode which is best for you will vary dependingon how you use your fax machine and what external telep

User’s Guide 27EnglishMemory Reception Mode [MEM]: Use this answering mode ifyou want incoming faxes to be stored in the memory of your faxmachine and

28OKIFAX 4500are transmitting to another fax machine and no one is there to answer,your fax machine will automatically send a cover letter with a call

User’s Guide 29English10. Press the START key to save your entry.11. Press the SELECT FUNCTION key to finish.Setting LanguageYour fax machine comes wi

User’s Guide 3EnglishContentsSymbols in this Book ... 2Energy Star ...

30OKIFAX 45004. Press the ô YES key until the display shows:PBX LINE[OFF] YES (ßßßßß) NO (ààààà)5. Press the NO õ key. The display changes to:PBX LINE

User’s Guide 31EnglishDIAL DIRECTORIESProgramming One Touch KeysYour fax machine has ten One Touch keys for rapid dialling.You can store up to two fax

32OKIFAX 45006. Press the START key. The display shows:NO=<OR LOCATION>7. Enter the alternate fax number. Refer to the instructionsfollowing Ste

User’s Guide 33English10. Press the SELECT FUNCTION key to finish.Note: Should you later change the location the One Touchkey is used for, then rememb

34OKIFAX 4500To Do This UseAdd a switch from pulse */Tone keyto tone dialling for partof the callMove the cursor toô YES and NO õ keys.make correction

User’s Guide 35EnglishYou can now add a location to your group (or delete alocation from it). Refer to the instructions below.To Do This UseAdd a One

36OKIFAX 4500BASIC OPERATIONSPreparing Documents• Try to use good quality documents for your transmissions.Documents that are typed or created in felt

User’s Guide 37English1. Adjust the document guides to the width of the paper youare using.2. Neatly stack your documents, then insert them face downi

38OKIFAX 4500Message Explanation(location) The Personal ID or TSI/CSI of the remotelocation. If this is not prgrammed in theremote location, the Locat

User’s Guide 39EnglishStopping a TransmissionTo stop a transmission while it is in progress, follow theinstructions below.1. Press the STOP key twice.

4OKIFAX 4500Loading Documents ... 36Sending Fax to Single Location ...

40OKIFAX 45002. Press the PRINT OPERATION One Touch key. Thedisplay shows:PRINT MEMORY MSG?YES (ßßßßß) NO (ààààà)3. Press the ô YES key. The stored me

User’s Guide 41English1. After you have followed the instructions to print outmessages stored in memory, the display shows:MSG. IN MEMORYPRINTING2. To

42OKIFAX 4500• Any messages your fax machine has received into memory,but not yet printed, are lost.• If you have loaded documents onto the document f

User’s Guide 43EnglishIf you are sending a fax, you can answer a voice request onlyafter all pages have been transmitted. If you are receiving a fax,y

44OKIFAX 4500ADVANCED OPERATIONSSending Faxes to Multiple Locations and/orGroupsIf you want to send the same fax to more than one location,carry out t

User’s Guide 45English7. If you want to confirm your entries by printing a report,press the NO õ key and the display shows:PRINT ENTRY REPORT?YES (ßßß

46OKIFAX 450010. If you want to add another group or location after checkingthe groups and locations you have entered, select your newgroup or locatio

User’s Guide 47EnglishNote: [??/??] indicates the date you have entered usingthe numeric keypad.6. Press the ô YES key. The display shows:DELAYED TX T

48OKIFAX 45004. Press the ô YES key and go to Step 7 if transmission is tooccur later today. If the transmission is to occur up to threedays later, pr

User’s Guide 49EnglishIf your entries are OK, press the START key. Your faxmachine then scans your document and begins to transmitto your selected loc

User’s Guide 5EnglishPersonal Mailboxes ... 67Creating Personal Mailbox (Polling)...

50OKIFAX 4500If your entries are OK, press the START key. Your faxmachine will then scan your document and begin to transmitto your selected locations

User’s Guide 51Englishhas been programmed into your fax machine, press the NOõ key until the location of the delayed transmission youwant to cancel ap

52OKIFAX 4500Receiving Confidential FaxesBefore you can receive confidential faxes, you have to create aconfidential or personal mailbox on your fax m

User’s Guide 53EnglishClosing Confidential MailboxClosing a confidential or personal mailbox created on your faxmachine is as follows:1. Press the SEL

54OKIFAX 45005. Using the numeric keypad, enter the number of the mailboxwhere you want to change the password and the displayshows:PERSONAL BOX [CONF

User’s Guide 55EnglishRelay BroadcastingRelay broadcasting is where one fax machine, which is the relayinitiating station, sends a document to another

56OKIFAX 45006. Using the numeric keypad, enter a 2-digit number whichcorresponds to a relay group programmed into the relay keystation.Note: If you a

User’s Guide 57EnglishNote: If you get the message ALREADY EXIST on thedisplay, then mailbox 0 is already in use for standard one-time polling or stan

58OKIFAX 4500Polling ReceptionWhen carrying out polling reception, the fax machine you arepolling should be able to carry out standard polling transmi

User’s Guide 59English5. Using the numeric keypad, enter the number of the personalmailbox you want to close and press the ô YES key. Thedisplay shows

6OKIFAX 4500SAFETYYour fax machine has been carefully designed to give you yearsof safe, reliable performance. As with all electrical equipment,howeve

60OKIFAX 4500While Receiving FaxesWhile your fax machine is receiving faxes, you can:• Load another document and prepare it for transmission.• Continu

User’s Guide 61EnglishPROGRAMMINGCustomizing Features & OperationsMany features and functions of your fax machine have settingswhich can be change

62OKIFAX 4500Note: This image function only becomes effective if userfunction 17:MEM./FEEDER SW. is set to MEM and/oruser function 25:INSTANT DIALLING

User’s Guide 63English12:DISTINCTIVE RING - Distinctive ringing is a serviceoffered by some telephone services that allow you to havedifferent numbers

64OKIFAX 4500telephone rings, when the telephone handset is lifted, or when adocument is loaded. Available settings are on and off.Note: If you have p

User’s Guide 65EnglishPress the ô YES key and all pages of your document that werescanned into memory will be sent. After the scanned pages havebeen s

66OKIFAX 45006. To select another user function, press the STOP key andreturn to step 4.7. Press the SELECT FUNCTION key to finish.Setting Distinctive

User’s Guide 67EnglishPersonal MailboxesPersonal mailboxes are used to store messages in memory ofyour fax machine for bulletin polling or receiving c

68OKIFAX 45006. Press the NO õ key until the display shows:PERSONAL BOX [CLOSE]YES (ßßßßß) NO (ààààà)7. Press the ô YES key and the display shows:DELE

User’s Guide 69English4. Press the ô YES key and the display shows:PRG PASSWORD. [XXXX]ENTER 4DIGITS5. Using the numeric keypad, enter a new four digi

User’s Guide 7English• This fax machine may not necessarily provide an effectivehand-over of a call from a telephone connected to the sameline.• The o

70OKIFAX 45004. Press the ô YES key and the display shows:DEPARTMENT NO. [ ]ENTER 01-245. Using the numeric keypad, enter a two digit code and thedis

User’s Guide 71English10. Press the SELECT FUNCTION key to finish or continueto change department IDs.Closing Restricted ID1. Using the numeric keypad

72OKIFAX 4500BUSY TONE DETECT: This function allows your fax machineto detect a busy tone when sending a fax. Available settings areon and off.MF(TONE

User’s Guide 73English3. Using the numeric keypad, press number 2. The displayshows:2:DIAL PARAMETERYES (ßßßßß) NO (ààààà/1-7)4. Press the ô YES key u

74OKIFAX 4500REPORTSUnderstanding ReportsYour fax machine provides a variety of useful reports whichhelp you understand the current settings, programm

User’s Guide 75EnglishActive Memory Files ReportThe active memory files report provides a list of all fax messagesstored in the memory of your fax mac

76OKIFAX 4500Message Confirmation ReportThis report provides information about your last single locationfax transmission or polling transmission. Info

User’s Guide 77EnglishPower Outage ReportIf the electrical power to your fax machine has been interuptedand your fax machine had delayed transmissions

78OKIFAX 4500Communication CodesThe following codes indicate the communication mode used fora communication.Code DescriptionB.C. Multiple-location tra

User’s Guide 79EnglishPROBLEM SOLVINGClearing Document JamsWhen a document jam occurs, your fax machine beeps and anerror message appears in the displ

8OKIFAX 4500Emergency First Aid• IF TONER IS SWALLOWED: Induce vomiting and seekmedical attention. Never attempt to induce vomiting or giveanything by

80OKIFAX 45002. Grasp the control panel. Pull upward and toward you untilit releases. Swing the control panel out of the way.Caution: Never expose the

User’s Guide 81English8. Pull the paper out of the paper tray. If any of the paper isdamaged, remove and replace it.9. Reload the paper into the paper

82OKIFAX 45003. Pull the coloured lever on the old toner cartridge all theway toward you. Carefully pull the old toner cartridge outof the image drum

User’s Guide 83English9. Close the control panel. Press down until it snaps into place.Caution: Please abide by the disposal laws of your countrywhen

84OKIFAX 45003. Remove the old image drum unit (with its toner cartridge),wrap it in the packaging materials from your new imagedrum unit and throw it

User’s Guide 85English2. Press the COUNTER DISPLAY One Touch key. Thedisplay shows:DRUM COUNTCLEAR (ßßßßß) NEXT (ààààà)3. Press the NO õ key. The disp

86OKIFAX 4500Your fax machine will not dial. Check the power cable andwall outlet. Make sure that your telephone line (not your externaltelephone or h

User’s Guide 87EnglishYou tried dialling with a One Touch key or an AUTO DIALcode but nothing happened. Make sure that something isprogrammed into the

88OKIFAX 4500You are constantly receiving unsolicited advertising on yourfax machine. Try using the closed network function. SeeReceiving Faxes in Bas

User’s Guide 89English19/08/98 14:14 FAXRELOAD DOCUMENTDocument-feed Error: A document to be faxed or scanned hasnot fed into the scanner properly. Re

User’s Guide 9EnglishINTRODUCTIONThank you for purchasing this OKIFAX fax machine. This faxmachine uses advanced Light Emitting Diode technology to tr

90OKIFAX 4500SPECIFICATIONSCategory SpecificationsType/compatibility Desktop ITU-T G3 transceiverApplicable network PSTN and PBXTransmission Speed 144

User’s Guide 91EnglishIndexAADF Error (Jam) ... 88Alarm Indicator ... 16Answ

92OKIFAX 4500FFlash/Earth/Normal... 72GGroup Key ... 17HHook/Voice Reque

User’s Guide 93EnglishRemote Receive ... 63Replace Toner Cart. ... 89Report Print

94OKIFAX 4500Statutory User Information (UK only)The OKIFAX 4500 is approved for connection to telecommunicationssystems specified in the instructions

User’s Guide 95EnglishOnly one OKIFAX 4500 should be connected between any seriesconnected apparatus and the PSTN.Difficulties may occasionally be exp

96OKIFAX 4500OKI SYSTEMS COMPANIESOki Systems (UK) Limited550 Dundee RoadSlough Trading EstateSloughBerks SL1 4LETel: 44 (0) 1753 819819Fax: 44 (0) 17