Oki B4545 MFP User Manual download pdf (Page 71)

Directory

Caution - You must always enter the field separator character, even if one or

more of the fields are left blank. In the example above, which uses a semi-colon

as a separator, the entry for « Jones » lacks both E-mail address and shortcut key.

PROCEDURE

To import a directory:

17 OK - DIRECTORY / IMPORTATION

+ Select WITH to authorize the importation of a directory.

+ Create your directory on a PC in a file whose structure corresponds to that set

out above. In order to be recognized as a directory, the file name must

include the word directory and must have a .csv extension. For example:

smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.

+ Create an e-mail addressed to your fax E-mail address, attach the file to it,

and send your message via your mail server.

+ Your fax will receive the e-mail containing the directory when it connects to

the mail server, and will automatically import the attached file into its

directory.

+ Repeat the procedure as many times as required, for instance to update all

the LAN faxes on your network with the same directory.

Caution - Importing a new directory completely overwrites any existing directory

entries on the fax machine. Once your fax machine has a complete directory, we

advise you to disable importing in order to protect the data already on the fax.

To disable importing:

17 OK - DIRECTORY / IMPORTATION

+ Select WITHOUT to prevent users from importing a directory.

EXPORTING A DIRECTORY

You may also export a directory from a fax machine as a text file, and send it to

any mail client (be it PC or fax based), in the form of an e-mail attachment entitled

directoryxxx.csv.

To export the directory:

18 OK - DIRECTORY / EXPORTATION

+ Key in the e-mail address of the PC or other fax machine to which you want

to export the directory. You may export a directory to several fax machines

simultaneously (refer to paragraph Dialing, page -76).

+ Confirm by pressing OK.

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Oki B4545 MFP User Manual Page 71