Oki 4580 User Manual

7Note: If the receiver is another OKI I-Fax device, the format must be TIFF as the OKI devices cannot receive PDF.8. Helpful Hints (I-Fax)Your fax mac

8Network Set UpTo setup your fax machine on a network, settings for the machine are located in two places.• Settings stored on the fax machine• Settin

93. Press to scroll through the features available for NIC Options. I-Fax NIC SettingsThe I-Fax NIC options can be accessed using the following: To a

10only US-ASCII characters in the text can be printed as shown in the following table. Any characters that cannot be printed will be shown as spaces.

11• TYPE1: Print SUBJECT/FROM/TO• TYPE2: Print all header informationThis setting is only valid when the TEXT Print setting is ON.Coding Mode• Setting

12This setting allows updates to the firmware when YES is enabled. Usually this option is not required except when a firmware update is released and

133. Press to enter I-FAX NIC OPTIONS.4. Press until NETWORK SETTINGS appears.5. Press to enter NETWORK SETTINGS.6. To advance to each function w

141. Press the Number keys to insert either text or numbers. Press them repeatedly to enter the character desired.2. To jump to the next field, use t

15Pop User IdEnter the user ID registered on the POP3 server.1. Press the Number keys to insert either text or numbers. Press them repeatedly to ente

16DNS P.SRV AddressDNS = Domain Name Service.P.SRV = Primary Server.• Sets the IP address of the DNS primary server.• Do not change this setting if t

iContentsI-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Operation Overview . . . . . . . . . . . . .

17Note: The message “ARE YOU SURE?” will appear on the display. You must confirm your choice before the unit will reset to factory defaults.2. Email

185. Select either TIFF or PDF for the default send format for the email address entered by pressing or .6. Select if you would like the Sender ID t

19User Interaction1. Sending EmailSending emails can be accomplished in the following ways: 1. Manually entering an email with the Email key.2. Using

206. Select another email setting (1-8) or press the Start key again to email the document.7. Press the Stop key to exit without emailing the docum

211. Place a document in the machine.2. Press the Auto Dial key and then the # key.3. Using the numeric keypad, enter the Group location desired, 1-10

22Manual Email ReceptionRequesting a manual reception of email is accomplished using the following procedure.1. Press Select Function → 9/USER PROG →

23TroubleshootingIf a communication error occurs, check the service code shown on the Activity Report.SMTP CommunicationThe service code for a SMTP co

24Note: For service codes F001 and F002, the number of pages in the report will be left blank.Transmission troubleshootingTransmission fails; a commun

25Reception does not start.• Has the POP interval been set to OFF? Check “POP Interval” on page 12.• Is there a sufficient free memory space? Images

26ResolutionAny changes to allow the machine to send global emails would have to be made at the mail server itself. The network adminis-trator needs

iiSend File Format 11Send Notification 11I-Fax NIC Update 11POP Interval...12Daily

1I-FaxI-Fax, despite its complicated nature, is an easy-to-use feature. The T.37 protocol allows your fax machine to send and receive email over your

2Operation OverviewThis overview has several sections to help you decipher and use the I-Fax process easily.• “Operation Overview” on page 2.• “What Y

31. What Your I-Fax Machine Can DoI-Fax is a feature with many capabilities.This unit can:• send and receive faxes via a Public Switched Telephone Net

4Internet Fax Protocols3. Internet Fax TransmissionGeneral InformationTo send an Internet Fax message, you need a mail server from which to send email

5The machine is ready to receive Internet Fax messages when these settings have been configured. To receive a fax message, the machine will access th

6Each item is explained below.User’s GuideThe User’s Guide provides the information common to all con-figurations.Warranty DocumentThe Warranty Docume