OKI CX 1145 MFP User Manual Page 1

Operators Manual for Fax FunctionCX1145 MFP59313901, Rev. 1.0

91Configuration of options1. FAX Unit (GD-1201)This unit enables you to transmit and receive FAX data.2. 2nd Line Board (GD-1260)This board enables th

9955Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digits), and then press the [ENTER] but-ton.• If a pass

1005.ADVANCED FUNCTIONS55. Chain Dial CommunicationThis function is used when you want to combine several numbers to select remote Fax machines using

10156Specify the number to be dialed next either from the address book or by direct dialing.• e.g. Press the [Italy 39] button in the address book as

1025.ADVANCED FUNCTIONS56. Delayed Transmission ReservationThis function is used when you want to transmit a Fax at a specified date and time. It is u

10356Press the [ENTER] button.7Specify the remote Fax• Entering the Fax number ( P.31 “Direct entry with digital keys”)• Selecting from address book

1045.ADVANCED FUNCTIONS6.Delayed Transmission Reservation (Cont.)54Press the [RELEASE] button.• The reservation is canceled and the memory transmissio

10557. Recovery TransmissionThis function is used to transmit a Fax without placing an original again when the Fax was not transmitted after the speci

1065.ADVANCED FUNCTIONS7.Recovery Transmission (Cont.)5Canceling recovery transmission1Press the [FAX] button on the control panel.2Press the [ADVANCE

10758. Onramp GatewayOnramp gateway overviewThis function is used to transmit a Fax from a Fax machine with a mailbox function to an E-mail address re

1085.ADVANCED FUNCTIONS8.Onramp Gateway (Cont.)5Setting relay mailboxTo use this equipment as a relay station for an onramp gateway transmission, set

101.BEFORE USING FAX1.Description of Each Component (Cont.)1Control panelUse the buttons on the control panel for various operations and settings.1. [

10959. Offramp GatewayOfframp gateway overviewThis function is used to convert an E-mail, received at this equipment as a relay station, into a Fax da

1105.ADVANCED FUNCTIONS9.Offramp Gateway (Cont.)5To receive an E-mail using SMTPThis equipment receives E-mails using a Simple Mail Transfer Protocol

111510. Save as FileThis function is used to save transmitted Fax data to the shared folder of this device or a network folder you specify. Once the d

1125.ADVANCED FUNCTIONS10.Save as File (Cont.)54Press the [FILE NAME] button to enter the file name (maximum 45 let-ters) of the original to be saved,

11356Select the file format.• [PDF (MULTI)]: Select it when the data should be saved as a multiple-page PDF file.• [PDF (SINGLE)]: Select it when the

51145.ADVANCED FUNCTIONS

11566. PRINTING LISTS AND REPORTS1. Manually Printing Lists & Reports ...

1166.PRINTING LISTS AND REPORTS61. Manually Printing Lists & ReportsYou can print the following lists and reports.* Lists and reports are printed

11762Press the [LOG] button to enter the log menu, and then press the [SEND] or [RECEIVE] button.3Press the [JOURNAL] button.• The journals will be ou

1186.PRINTING LISTS AND REPORTS1.Manually Printing Lists & Reports (Cont.)6Error code tableIf an error occurs during communications, an error code

11111. [JOB STATUS] buttonUse this button to confirm the job status, printing status, and FAX transmission/reception status of a print job, scan job a

1196Printing ITU mailbox list2Press the [ADVANCED] button to enter the advanced menu, and then press the [ITU MAILBOX LIST] button.• The ITU mailbox l

1206.PRINTING LISTS AND REPORTS62. Automatically Printing Lists & ReportsAutomatically printing lists & reportsReports are automatically outpu

1216Setting the lists and reports outputSetting the (transmission/reception) journal output and its number• AUTO: ON, OFFSetting whether the transmiss

1226.PRINTING LISTS AND REPORTS2.Automatically Printing Lists & Reports (Cont.)64Press the [LIST/REPORT] button.5Press the [REPORT SETTING] button

12367Press the [ON] or [OFF] button.• The default setting is ON.8Select the desired number (either 40 or 120 communications).• The default setting is

1246.PRINTING LISTS AND REPORTS2.Automatically Printing Lists & Reports (Cont.)62Press the [ADMIN] button and then press the [PASSWORD] button.3En

12565Press the [REPORT SETTING] button.6Press the [COMM. REPORT] button.7Press the desired buttons for each item.• If the button for the desired funct

1266.PRINTING LISTS AND REPORTS2.Automatically Printing Lists & Reports (Cont.)68Press the [ENTER] button.Setting the reception list output• LOCAL

12763Enter the administrator password (6 to 10 digits), and then press the [ENTER] button.• Ask your administrator to the administrator password.4Pres

1286.PRINTING LISTS AND REPORTS2.Automatically Printing Lists & Reports (Cont.)66Press the [RECEPTION LIST] button.7Press the desired buttons for

121.BEFORE USING FAX1.Description of Each Component (Cont.)1Touch panelWhen you press the [FAX] button on the control panel, the functions currently s

12963. Lists/Reports SamplesTransmission journal (Manually and automatically output)This is the list of the transmission-related information such as c

1306.PRINTING LISTS AND REPORTS3.Lists/Reports Samples (Cont.)6NO. FILE NO. DATE TIME DURATION PGS TO DEPT MODE STATUS001 002 07.10 16

1316Reception journal (Manually and automatically output)This is the list of the reception-related information such as communication results and remot

1326.PRINTING LISTS AND REPORTS3.Lists/Reports Samples (Cont.)6Reservation list (Manually output)This is the list of the jobs that are standing by for

1336Mailbox/relay box report (Manually output)This is the report of the current status of the mailboxes.MAIL BOXBOX NO. BOX TYPE PGS FILE NO. DATE

1346.PRINTING LISTS AND REPORTS3.Lists/Reports Samples (Cont.)6Memory transmission report (Automatically output)After memory transmission has ended, t

1356Transmission report (Automatically output)After direct transmission has ended, this report is output.• This will be output "ON ERROR" or

1366.PRINTING LISTS AND REPORTS3.Lists/Reports Samples (Cont.)6Multi transmission report (Automatically output)After multi-address transmission has en

1376Polling report (Automatically output)After multi-polling reception has ended, this report is output.• This will be output "ON ERROR" or

1386.PRINTING LISTS AND REPORTS3.Lists/Reports Samples (Cont.)6Mailbox reception report (Automatically output)This report is output when an original i

131Clearing and canceling function selectedWhen you press the selected button (highlighted or shaded) again, the function selected with this button is

1396Relay transmission originator terminal report (Automatically output)When this equipment is setup as a relay originator, the report of the transmis

1406.PRINTING LISTS AND REPORTS3.Lists/Reports Samples (Cont.)6Relay transmission relay station report (Automatically output)When this equipment is se

1416Relay transmission end terminal report (Automatically output)When this equipment is setup as a relay station, the report of the transmission to th

1426.PRINTING LISTS AND REPORTS3.Lists/Reports Samples (Cont.)6Power failure list (Automatically output)A list of the jobs which were erased will be o

14377. REGISTERING ANDSETTING ITEMS1. Setting the Initial Transmission Mode ...

1447.REGISTERING AND SETTING ITEMS71. Setting the Initial Transmission ModeSet the initial settings for the original transmission conditions and trans

14573Press the desired buttons for each item.• The screen below shows the default setting.• Press the [Next] or [Prev] button to switch the screens as

1467.REGISTERING AND SETTING ITEMS72. Registering the Terminal IDIf you register the ID name in advance, you can print sender information on the leadi

14771Press the [USER FUNCTIONS] button on the control panel.2Press the [ADMIN] button and then the [PASSWORD] button.3Enter the administrator password

1487.REGISTERING AND SETTING ITEMS2.Registering the Terminal ID (Cont.)75Press the [TERMINAL ID] button.6Press the [ID NAME] button and enter the ID n

141.BEFORE USING FAX1.Description of Each Component (Cont.)1Connecting cablesBe sure that the power of the equipment is turned OFF before connecting t

14978Press either the [YES] or [NO] button for adding the international code.If you add the international code (your country/region code) in advance,

1507.REGISTERING AND SETTING ITEMS2.Registering the Terminal ID (Cont.)711Check the settings. If they are correct, press the [ENTER] button to complet

15173. Setting the Reception ModeSet reception mode such as the volume settings and line-related items.• Reception modeAUTO, MANUAL• Monitor tone volu

1527.REGISTERING AND SETTING ITEMS3.Setting the Reception Mode (Cont.)74Press the [FAX] button.5Press the [INITIAL SETUP] button.6Press the desired bu

15377Press the [ENTER] button.• The registered items can be confirmed in the Administrator’s Function List. To print the list, see the [User Func-tion

1547.REGISTERING AND SETTING ITEMS74. 2nd Line Board (optional) InstallationInstalling the 2nd line board (option) allows simultaneous dual communicat

15574Press the [FAX] button.5Press the [INITIAL SETUP] button.6Select either of the [DP] or [MF] buttons for the dial type (line 2) set-ting• Press th

1567.REGISTERING AND SETTING ITEMS4.2nd Line Board (optional) Installation (Cont.)72nd line settingWhen the optional 2nd line board is installed, its

15774Press the [FAX] button.5Press the [LINE-2 MODE] button.

1587.REGISTERING AND SETTING ITEMS4.2nd Line Board (optional) Installation (Cont.)7Transmission and reception (TX/RX)6Press the [TX/RX] button.7Press

1522. SENDING A FAX1. Transmission Mode...1

1597Reception only (TIMER)6Press the [RX ONLY (TIMER)] button.• Key in the START time and END time.• Press the [ ] or [ ] button to move the cursor.•

1607.REGISTERING AND SETTING ITEMS75. Setting RX PrintingSetting RX printingSet print settings for originals received on the Fax that are to be printe

16173Enter the administrator password (6 to 10 digits), and then press the [ENTER] button.• Ask your administrator for the administrator password.4Pre

1627.REGISTERING AND SETTING ITEMS5.Setting RX Printing (Cont.)76Press the [ON] or [OFF] button of the [DISCARD] and/or [REDUC-TION], and then the [EN

1637Setting duplex printingThis printer setting determines whether or not to print received Faxes on both sides of the paper available for Fax recepti

1647.REGISTERING AND SETTING ITEMS5.Setting RX Printing (Cont.)74Press the [FAX] button.5Press the [RX PRINT] button.6Press the [ON] button for the du

1657Duplex printing direction differs depending on the received original size.1. Received LD, LG, LT, A3, A4, or B4-sized originals are printed so tha

1667.REGISTERING AND SETTING ITEMS5.Setting RX Printing (Cont.)7Setting the rotate sort (Alternation)This printer setting determines whether or not to

16775Press the [RX PRINT] button.6Press the [ON] button for the rotate sort function, and then press the [ENTER] button.• The registered items can be

1687.REGISTERING AND SETTING ITEMS76. Setting Recovery TransmissionSetting the document-holding-time for retaining a document in memory using the Reco

162.SENDING A FAX21. Transmission Mode• Memory TransmissionThe original is scanned into memory and automatically starts to be sent once a connection h

16975Press the [RECOVERY TX] button.6Change the document-stored time with the [ 1H] or [24H ] button, and press the [ENTER] button.• The document-hold

71707.REGISTERING AND SETTING ITEMS

17188. TROUBLESHOOTING1. When The Following Messages Appear ...1722. Transmis

1728.TROUBLESHOOTING81. When The Following Messages AppearWhen the following messages appear on the touch panel, press the [FUNCTION CLEAR] button to

17382. Transmission TroubleCheck the following points if you are having trouble sending documents.If you cannot rectify the problem with the points be

1748.TROUBLESHOOTING83. Reception TroubleCheck the following points if you are having trouble receiving documents.If you cannot rectify the problem wi

17599. SPECIFICATIONS1. Main Specifications ...

1769.SPECIFICATIONS91. Main Specifications*1 For hard drives, MB means 1 million bytes. (Total hard drive accessible capacity may vary depending on op

172• Delayed CommunicationsYou can send the original to a specified remote Fax at a specified time. This mode is useful when you are making use of nig

182.SENDING A FAX22. Preparation for TransmissionSwitching to the Fax modeWhen the use of the equipment is managed under certain functions such as dep

1CONTENTSPreface ...

1923. About OriginalsOriginal size/Original scanning rangeOriginal sizeThe following table shows the size and thickness of originals that can be trans

202.SENDING A FAX3.About Originals (Cont.)2Setting originalsWhen setting originals on the glassOriginals are sent in the order they are placed on the

212Precautions for using the Reversing Automatic Document FeederDo not use the following 1 to 8 type originals as they may misfeed or become damaged:A

222.SENDING A FAX3.About Originals (Cont.)2When using the Reversing Automatic Document Feeder (optional)When the originals are placed on the Reversing

2324. Setting the Transmission ConditionsVariety of optional functionsOriginals can be sent using different transmission conditions (resolution, origi

242.SENDING A FAX4.Setting the Transmission Conditions (Cont.)2• Quality TX:Set whether or not to specify Quality TX. This function makes the communic

252Setting the transmission conditions1Place the original(s).•  P.20 “Setting originals”2Press the [FAX] button on the control panel.3Press the [ADDR

262.SENDING A FAX4.Setting the Transmission Conditions (Cont.)25Specify the remote Fax and press the [START] button.

272Sending different width originalsWhen you select the [DIFFERENT WIDTH] button in the “ORIGINAL” of the transmission condition, the originals with d

282.SENDING A FAX4.Setting the Transmission Conditions (Cont.)25Specify the remote Fax and press the [START] button.

2CONTENTS (Cont.)3. Lists/Reports Samples ...

292Setting the scanning conditions for each pageWhen you want to send multi-page originals by placing them on the original glass, you can change the f

302.SENDING A FAX4.Setting the Transmission Conditions (Cont.)28Press the [START] button.• The second original is scanned.• If there is another origin

3125. Specifying the Remote FaxDirect entry with digital keysDirect entry is the method for specifying remote Fax numbers using the digital keys.1Plac

322.SENDING A FAX5.Specifying the Remote Fax (Cont.)2Address book entryAddress book entry is the method for specifying remote Fax numbers by pressing

332Group entryGroup entry is the method of specifying remote Fax numbers by pressing the group button which has pre-viously been entered. It is conven

342.SENDING A FAX5.Specifying the Remote Fax (Cont.)2Searching by ID numberWhen selecting the remote Faxes registered in the address and group by sear

3525Press the button for the remote Fax that you want to send to.• Each screen displays 8 destinations. To view destinations not displayed on the scre

362.SENDING A FAX5.Specifying the Remote Fax (Cont.)2Searching by address (Search address)When selecting the remote Faxes registered in the address bo

3725Enter the ideal button or number, and then press the [ENTER] button.6Press the [SEARCH] button.

382.SENDING A FAX5.Specifying the Remote Fax (Cont.)27Press the button for the remote Fax that you want to send to, and then press the [ENTER] button.

3PrefaceThank you for purchasing the OKI fax unit GD-1201. This Operator’s Manual describes the following:• How to use the Fax functions• How to perfo

392Searching address using LDAP serverWithout using the address book in this equipment, you can select the remote Faxes registered in the address book

402.SENDING A FAX5.Specifying the Remote Fax (Cont.)25Press the directory search name that you want to search, and then press the [ENTER] button6Searc

412Multi-address transmissionThe multi-address transmission function allows you to send the same document to 2 or more remote Faxes in a single operat

422.SENDING A FAX5.Specifying the Remote Fax (Cont.)2Confirming the destinationsAfter specifying multiple destinations by using multi-address transmit

4326. Sending OriginalsDirect transmissionIn the direct transmission mode, the remote Fax is immediately dialed, and the originals are sent after a su

442.SENDING A FAX6.Sending Originals (Cont.)25Specify the remote Fax.• Specifying by digital keys ( P.31 “Direct entry with digital keys”)• Specifyin

452Memory transmissionIn the memory transmission mode, originals are scanned at high speed and temporarily stored in memory before transmitting.• Up t

462.SENDING A FAX6.Sending Originals (Cont.)25Specify the remote Fax.• Specifying by digital keys ( P.31 “Direct entry with digital keys”)• Specifyin

472Other transmissionsOn-hook transmissionIn this mode, you can confirm the answering tone from the remote FAX without picking up the handset of the e

482.SENDING A FAX6.Sending Originals (Cont.)2Off-hook transmissionThis mode is available by picking up the handset of the external telephone to dial.

4Features of the GD-1201• Super G3 High-Speed CommunicationHigh-speed communication in the Super G3 mode is enabled.* “Super G3 Fax” is an appellatio

492Sending a ToneTone services can be used even on pulse dial lines.This function can be used when a user uses “Pulse Dial” line.1To receive a tone se

2502.SENDING A FAX

5133. RECEIVING A FAX1. Reception Modes ...

523.RECEIVING A FAX31. Reception Modes• Automatic ReceptionFaxes are automatically received during the incoming call.The line is designated for use ex

5332. Reception SettingsThere are 2 reception modes: auto reception and manual reception.• AUTO receptionSet this mode when the phone line is used exc

543.RECEIVING A FAX2.Reception Settings (Cont.)33Enter the administrator password (6 to 10 digits), and then press the [ENTER] button.• Ask your admin

5536Press the [AUTO] or [MANUAL] button to select the reception mode, and then press the [ENTER] button.

563.RECEIVING A FAX2.Reception Settings (Cont.)3Manual reception* An external telephone is required (not available for the European version).1When the

5733. Relationship between Original and PaperAcceptable size of paperOriginals received by Fax can be printed on LD, LG, LT, ST, A3, B4, A4, B5 and A5

583.RECEIVING A FAX3.Relationship between Original and Paper (Cont.)3Paper priority when there is no same size paperWhen RX reduction printing and dis

5General PrecautionsWhen power failure occurs• Neither Fax nor telephone functions of the device are available in the event of a power failure.• You c

593• European SizeThe paper priority varies according to the RX reduction printing and discard printing settings. For details, contact your service te

3603.RECEIVING A FAX

6144. CHECKING AND CANCELINGTHE COMMUNICATIONS1. Checking Transmission Result...

624.CHECKING AND CANCELING THE COMMUNICATIONS41. Checking Transmission ResultChecking reserved transmissionsYou can check the following information of

634Releasing the department code errorIn the status column of “Fax/Internet FAX JOB” list, the job which is in “Invalid” status may appear.In this cas

644.CHECKING AND CANCELING THE COMMUNICATIONS1.Checking Transmission Result (Cont.)4Checking communication status (log)You can check the following inf

654• If the desired file columns are not displayed, press the [Prev] or [Next] button to switch the screens.• To output the list with the transmission

664.CHECKING AND CANCELING THE COMMUNICATIONS1.Checking Transmission Result (Cont.)4Address registration from send/receive logYou can register the inf

6744Select the item button you want to register, and then enter the recipi-ent's or sender's information.• See the [Operator's Manual f

684.CHECKING AND CANCELING THE COMMUNICATIONS42. Canceling TransmissionsCanceling transmissions (during scanning)When an original is being scanned on

6942To cancel the job, press the [JOB CANCEL] button while scanning is paused.• To resume scanning, press the [START] button on the control panel.• Wh

704.CHECKING AND CANCELING THE COMMUNICATIONS2.Canceling Transmissions (Cont.)4Canceling reserved memory transmissionsThis function allows you to canc

714Canceling transmissions (during memory transmission)1Press the [JOB STATUS] button on the control panel.2Press the [FAX] button.3Select the file th

724.CHECKING AND CANCELING THE COMMUNICATIONS2.Canceling Transmissions (Cont.)4Canceling direct transmission (during scanning)1Press the [STOP] button

7355. ADVANCED FUNCTIONS1. Transmitting 2-Sided Originals...

745.ADVANCED FUNCTIONS51. Transmitting 2-Sided OriginalsThis function is used to scan and transmit 2-sided originals with the Reversing Automatic Docu

7554Press the [ADVANCED] button to enter the advanced menu, and then press the [2-SIDED SCAN] button.5Press the [BOOK] or [TABLET] button depending on

765.ADVANCED FUNCTIONS52. Priority TransmissionPriority Transmission allows you to perform a transmission prior to other reserved transmissions (inclu

7753. Polling CommunicationThis function is used when you want to receive a Fax from a sender upon your request.The receiver can receive the Fax whene

785.ADVANCED FUNCTIONS3.Polling Communication (Cont.)56Press the [START] button.• Scanning starts and the scanned data will be stored in a memory.• Ca

711. BEFORE USING 1. Description of Each Component ... 8• Mai

795Polling receptionThere are 2 types of polling reception as follows:• Individual polling reception: Receiving a Fax from one sender• Multi-polling r

805.ADVANCED FUNCTIONS54. Mailbox CommunicationThis function is used to communicate between Fax machines compatible with a mailbox function (ITU-T com

815Setting up mailbox for confidential and bulletin board communicationHow to create a confidential mailbox or bulletin box mailbox on sender's s

825.ADVANCED FUNCTIONS4.Mailbox Communication (Cont.)55Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digi

835Setting up relay mailboxHow to create a relay mailbox on sender's side is explained here.1Press the [FAX] button on the control panel.2Press t

845.ADVANCED FUNCTIONS4.Mailbox Communication (Cont.)55Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digi

8558If you want to send the relay destination transmission report, press the [YES] button.• If you press the [NO] button here, steps 9 and 10 are not

865.ADVANCED FUNCTIONS4.Mailbox Communication (Cont.)511Press the [ALWAYS] button to always print out the received Fax, or press the [ON ERROR] button

875Deleting mailboxHow to delete a mailbox no longer needed is explained here.1Press the [FAX] button on the control panel.2Press the [ADVANCED] butto

885.ADVANCED FUNCTIONS4.Mailbox Communication (Cont.)55Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digi

81.BEFORE USING FAX11. Description of Each ComponentMain componentsOKI CX1145 MFP1. Front cover 10. Receiving tray2. Drawers 11. Color toner (Cyan/Mag

895Modifying relay mailboxHow to modify the content of a relay mailbox is explained here.1Press the [FAX] button on the control panel.2Press the [ADVA

905.ADVANCED FUNCTIONS4.Mailbox Communication (Cont.)55Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digi

9159If you want to send the relay destination transmission report, press the [YES] button.• If you press the [NO] button here, steps 10 and 11 are not

925.ADVANCED FUNCTIONS4.Mailbox Communication (Cont.)5Printing Fax out of mailboxHow to print a Fax out of a confidential mailbox or a bulletin board

9355Press the [BOX NUMBER] button to enter the next menu, key in the box number(s) (maximum 20 digits), and then press the [ENTER] but-ton.• If a pass

945.ADVANCED FUNCTIONS4.Mailbox Communication (Cont.)55Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then press the [INPUT] button.6Press t

955Canceling data in mailboxHow to delete Fax data in a confidential mailbox or a bulletin board mailbox on the sender's side is explained here.1

965.ADVANCED FUNCTIONS4.Mailbox Communication (Cont.)57Press the [YES] button.• The data has been deleted from the mailbox.• If the box number keyed i

9755Press the [CONFIDENTIAL] (or [BULLETIN BD.] or [RELAY]) button, and then press the [TRANSMIT] button.6Press the [ENTER] button.7Press the [BOX NUM

985.ADVANCED FUNCTIONS4.Mailbox Communication (Cont.)5Polling data out of mailboxHow to poll (retrieve) Fax data out of a confidential mailbox or a bu