Oki MB 460 User Manual

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Summary of Contents

Page 1 - User’s Guide

User’s Guide59319901 my.okidata.comRT322MB460 MFP, MB470 MFP, MB480 MFP

Page 2 - Trademark Information

10 • OverviewOverview _______________________Front View 1. Output stacker, face downStandard printed copy delivery point. Holds up to 150 sheets of

Page 3 - Emergency first aid

100 • Printer Settings in WindowsIf you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed st

Page 4

101 • Printer Settings in WindowsImage tab1. Dithering produces an intermediate greyscale by adjusting the combination of dots used in printing. Selec

Page 5

102 • Printer Settings in WindowsSetting from Windows control panelWhen you open the driver properties window directly from Windows, rather than from

Page 6 - 6 • About this Guide

103 • Printer Settings in WindowsAdvanced tab1. You can specify which times of day your printer will be available.2. Indicates current priority, from

Page 7

104 • Printer Settings in Windowsheld in the print queue and does not print until the printer setup is changed and the document restarted from the pri

Page 8 - 8•Introduction

105 • Printer Settings in WindowsDevice options tabIn this window you can select which optional upgrades are installed on your printer. See the chapte

Page 9 - 9•Introduction

106 • Printer Settings in WindowsPS emulation (MB470 MFP & MB480 MFP)Layout tab1. Page orientation can be set to portrait (tall), landscape (wide)

Page 10 - Front View

107 • Printer Settings in Windows5. Click the Advanced button to be able to set further document options as follows:a. Select the required printed pap

Page 11

108 • Printer Settings in WindowsPaper/Quality tabYou can set the paper source or leave it as automatic selection and by using the Advanced button you

Page 12 - Rear View

109 • Printer Settings in WindowsJob options tab1. The output resolution of the printed page can be set as follows.• The High Quality setting prints a

Page 13 - Control Panel

11 • Overview 5. Paper trayMB460 MFP/MB470 MFP: Holds up to 250 sheets of 20 lb. US Bond (75g/m²) paper.MB480 MFP: Holds up to 530 sheets of 20 lb.

Page 14

110 • Printer Settings in WindowsSettings from the Control PanelThe main tabs are the General Tab, Advanced Tab and Device Settings Tab. The General a

Page 15 - • Cancels a Print job

111 • Printer Settings in Windows2-sided (duplex) printing The duplex unit adds the function of two-sided printing, using less paper and making large

Page 16 - Character Switching

112 • Printer settings in Mac OS XPrinter settings in Mac OS X_________The information in this section is based on Mac OS X Tiger (10.4). Other versio

Page 17 - Changing the Display Language

113 • Printer settings in Mac OS X6. To change any printer driver settings, select the required options from the Settings drop-down menu. You can sele

Page 18 - Power Save Mode

114 • Printer settings in Mac OS X4. Select File > Print.5. To save the current printer driver settings as a preset, select Save As from the Preset

Page 19 - Switching Off

115 • Printer settings in Mac OS XPaper sizeSelect a paper size to match your documents and the paper loaded in the printer. The paper margin is 4.2mm

Page 20 - Printer Drivers

116 • Printer settings in Mac OS XLayoutPages per sheetYou can shrink multiple pages and print them on a single sheet of paper. For example, choosing

Page 21

117 • Printer settings in Mac OS XSchedulerThis option lets you choose whether to print your document immediately, or defer printing until later. You

Page 22 - 22 • Getting Started

118 • Printer settings in Mac OS XPaper HandlingPage orderYou can choose to print your document in the normal page order (1,2,3...) or reverse order (

Page 23

119 • Printer settings in Mac OS XCover pageChoosing a cover page may help you identify your printed document in a large pile of paper. This is useful

Page 24 - Fax Driver: Windows Only

12 • OverviewRear View13. Access panelAllows access to install optional memory.14. Duplex unitProvides automatic two-sided printing.15. Rear output

Page 25 - MFP Setup Tool: Windows Only

120 • Printer settings in Mac OS XLong Edge Binding prints pages that read like a normal book. Short Edge Binding prints pages that read like a notepa

Page 26

121 • Printer settings in Mac OS XPrint quality Use this option to select the print resolution. The ProQ1200 (MB460 MFP, MB470 MFP & MB480 MFP) a

Page 27

122 • Printer settings in Mac OS XPrinter setup optionsPrinter options DensitySelect the density from Lightest (-2) to Darkest (+2) depending on the

Page 28 - Paper Recommendations

123 • Printer settings in Mac OS XFeed manually from Multi-purpose tray (MB470 MFP & MB480 MFP)Select this option if you want the printer to wait

Page 29 - Multi Purpose Tray

124 • Printer settings in Mac OS XPS emulation (MB470 MFP & MB480 MFP)Copies & pagesRefer to “Copies & Pages” on page 115. LayoutRefer to

Page 30 - Duplex Unit

125 • Printer settings in Mac OS XError HandlingPostscript errorsIf an error occurs and stops the print job, you can use select the Print detailed rep

Page 31 - Loading Paper

126 • Printer settings in Mac OS Xsetting Multi-purpose tray as the source. The remaining pages of the document can be loaded in the cassette tray and

Page 32

127 • Printer settings in Mac OS XJob optionsQualityUse this option to select the print resolution; 600 x 600dpi (normal printing), 1200 x 1200 (choos

Page 33

128 • Printer settings in Mac OS XCancelling a print jobYou can cancel a print job from your software application, from the print queue or by using th

Page 34

129 • Overlays and Macros (Windows only)Overlays and Macros (Windows only) _What are overlays and macros?If you would like to print on special station

Page 35 - 35 • Getting Started

13 • OverviewControl Panel 1. Key PadUsed to enter numbers, upper-case/lower-case letters and symbols in the Entry Line. Refer to “Character Swi

Page 36

130 • Overlays and Macros (Windows only)6. On the Overlay tab, choose Create Form from the drop-down list (4).7. Click OK to close the Document Proper

Page 37 - & MB480 MFP)

131 • Overlays and Macros (Windows only)2. In the Test PostScript Form window, to test each overlay select it and click OK. There will be a short paus

Page 38

132 • Overlays and Macros (Windows only)2. Open your application’s Print… dialog and choose any options you will require, ensuring that the target pri

Page 39

133 • Overlays and Macros (Windows only)Create and download macros1. From the Windows Start menu, start Storage Device Manager (SDM) and allow SDM to

Page 40 - Pre-configuration information

134 • Overlays and Macros (Windows only)Defining overlaysThis is the final step before the new overlays are ready for use.1. Open the Printers (called

Page 41 - Network set up

135 • Overlays and Macros (Windows only)1. Prepare your document in the normal way using your own application software. Remember, if necessary, to for

Page 42 - 42•Configuring your machine

136 • MaintenanceMaintenance_____________________Consumables Only use genuine original consumables to ensure the best quality and performance from you

Page 43 - Scan to e-mail

137 • MaintenanceReplacing consumable itemsToner cartridge replacementHave a sheet of paper handy so that you have somewhere to place the used cartrid

Page 44 - Scan to NetworkPC

138 • Maintenance2. Press the cover release (a) and open the top cover (b) fully.3. Pull the colored toner release lever (1) on the cartridge to be re

Page 45 - Configuration

139 • Maintenance4. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withd

Page 46 - . . . from the web page

14 • Overview 6. Enter KeyWhen in Switching mode:• Used to confirm the Mode selected.• Used to start Push Scan (If Push scan is selected, the Executi

Page 47 - . . . from the setup tool

140 • Maintenance8. Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge.9. Holding the cartridge by its to

Page 48 - . . . from the control panel

141 • Maintenance11.Pressing gently down on the cartridge to ensure that it is firmly seated, push the colored lever towards the rear of the MFP. This

Page 49 - The Printer Menu

142 • MaintenanceImage drum replacement1. Lift the scanner.Caution!Static sensitive devices, handle with care.

Page 50 - Scan/scan to function

143 • Maintenance2. Press the cover release (a) and open the top cover (b) fully.Warning!If the MFP has been powered on, the fuser will be hot. This a

Page 51 - 51•Configuring your machine

144 • Maintenance3. Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the MFP.4. Put the cartridge d

Page 52 - Menu Function

145 • Maintenance8. Place the toner cartridge onto the new image drum cartridge as shown. Push the left end in first, and then lower the right end in.

Page 53 - 53•Configuring your machine

146 • Maintenance12.Gently lower the scanner.NoteIf you need to return or transport this product for any reason, please make sure you remove the image

Page 54 - 54•Configuring your machine

147 • MaintenanceCleaningFrom time to time print “debris” such as ink, toner and paper dust will accumulate in the ADF and the document glass from doc

Page 55 - 55•Configuring your machine

148 • Maintenance3. Pinch the ADF lock lever and swing the feeder mechanism up until it is locked.4. Moisten a soft clean lint free cloth and remove a

Page 56 - 56•Configuring your machine

149 • Maintenance2. Moisten a soft, clean, lint free cloth and remove any marks as shown. 3. Close the document cover...the document glassThe documen

Page 57 - 57•Configuring your machine

15 • Overview9. Stop Button:• Stops the function being executed (Copy, Scan, etc._).• Cancels a Print job.10. Liquid Crystal Display (LCD): 128 x 64

Page 58 - 58•Configuring your machine

150 • Maintenance...the LED headClean the LED head when printing does not come out clearly, has white lines or when text is blurred.There is no need t

Page 59 - 59•Configuring your machine

151 • Maintenance3. Moisten a soft, clean, lint-free cloth and gently wipe the LED head surface.4. Close the top cover and press down firmly so that t

Page 60 - 60•Configuring your machine

152 • Installing optionsInstalling optionsThe following options are available to extend the performance of your printer:• 64, 256 RAM DIMM: to extend

Page 61 - 61•Configuring your machine

153 • TroubleshootingTroubleshooting __________________Clearing paper jamsProvided that you follow the recommendations in this guide on use of print m

Page 62 - 62•Configuring your machine

154 • Troubleshootingb. Remove any paper from ADF mechanism.4. Lower the ADF cover.5. Press the Stop button to restore the scanning head to the correc

Page 63 - 63•Configuring your machine

155 • Troubleshooting2. If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out. If it does not

Page 64 - Setting the fax facility

156 • Troubleshooting3. Press the cover release (a) and open the MFP’s top cover (b) fully.Warning!If the MFP has been powered on, the fuser will be h

Page 65 - Advanced set up

157 • Troubleshooting4. Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the printer.5. Put the car

Page 66 - 66•Configuring your machine

158 • Troubleshooting6. Remove any jammed sheets from the paper path.7. Holding the complete assembly by its top centre, lower it into place in the MF

Page 67 - Automatic redial

159 • TroubleshootingPull out any sheets found in this area.If the sheet is low down in this area and difficult to remove, it is probably still grippe

Page 68 - Adding a telephone handset

16 • OverviewCharacter SwitchingNumbers, upper and lower case letters and symbols can be entered using the keypad. Press the key multiple times to swi

Page 69 - Managing the address book

160 • Troubleshooting11.Remove the Duplex Unit (1) and check for any paper in this area. Remove any paper and replace the duplex unit..NoteIf the pape

Page 70 - 70•Configuring your machine

161 • Troubleshooting12.Open the Multi Purpose Tray.Remove any paper that you find and then close the tray.13.Pull out the paper tray and remove any p

Page 71 - Adding a group entry

162 • Troubleshootingguides are properly positioned against the edges of the paper stack. When satisfied, replace the tray.14.Close the top cover and

Page 72 - 72•Configuring your machine

163 • TroubleshootingDealing with unsatisfactory printingSYMPTOMS POSSIBLE CAUSES STEPS TO TAKEVertical white lines can be seen on the printed page.T

Page 73 - Logging in

164 • TroubleshootingDealing with unsatisfactory copyingAs well as the suggestions provided in “Dealing with unsatisfactory printing” on page 163, ens

Page 74 - Operation time-out

165 • TroubleshootingFax problem checklist (MB470 MFP & MB480 MFP)If a problem occurs, read through the list of problems and solutions before call

Page 75 - Loading document(s)

166 • TroubleshootingImage of received fax is very poor. Try making a copy of a document on the local machine to make sure it is working properly. If

Page 76 - 76 • Operation

167•SpecificationsSpecificationsGeneral ITEM SPECIFICATIONDimensions, W x D x H MB460 MFP, MB470 MFP:17.6 x 17 x 19.7 inches (447 x 432 x 500 mm)MB48

Page 77 - 3. Close the document cover

168•SpecificationsScanning Specifications ITEM SPECIFICATIONImage sensor Colour CCDLight source Cold Cathode Fluorescent Lamp (CCFL)ADF - Simplex50 s

Page 78 - Copying

169•SpecificationsCopy Specifications ITEM SPECIFICATIONSpeed ADF: 21 cpm (copies per minute), A4, 300 dpi 22 cpm, Letter, 300 dpiNumber of cop

Page 79

17 • OverviewChanging the Display LanguageThe default language used by your MFP for display messages and for report printing is English. If required,

Page 80 - Scanning

170•SpecificationsNetwork Specifications ITEM SPECIFICATIONConnectivity Ethernet 100Base-TX/10Base-T auto-negotiation with RJ-45 connectorNetwork prot

Page 81 - 81 • Operation

171•SpecificationsFax Specifications(MB470 MFP and MB480 MFP only) ITEM SPECIFICATIONCircuits PSTN, PBX lineCompatibility ITU-T G3/Super G3 Transmiss

Page 82 - Scan to PC

172•SpecificationsE-mail Specifications ITEM SPECIFICATIONCommunication protocol SMTP, MIME, POP3File formats PDF, M-TIFF, JPEG Default file format

Page 83 - 83 • Operation

173•SpecificationsFiling Specifications ITEM SPECIFICATIONCommunication protocol FTP, CIFSFile formats: PDF, M-TIFF, JPEG Default file format PDFResol

Page 84 - Pull Scan

174•SpecificationsPrinting Specifications ITEM SPECIFICATIONSpeed Letter: 30 ppmA4: 28 ppmResolution MB460 MFP• 600 x 600 dpi• 1200 x 600 dpi• 2400 x

Page 85 - Basic operation

175•SpecificationsDuty cycle MB460 MFP, MB470: • 50,000 pages per month max. MB480: • 70,000 pages per month max.Toner life MB460 MFP: • 3500 pages• 7

Page 86 - Sending a Fax

176 • Appendix A - Moving and transportingAppendix A - Moving and transportingMoving your MFP1. Turn off the MFP and disconnect or remove the followin

Page 87 - Advanced operation

177 • Appendix A - Moving and transporting2. Lift the scanner.3. Press the cover release (a) and open the top cover (b) fully.warning!If the MFP has b

Page 88 - Fax Receiving

178 • Appendix A - Moving and transporting4. Lift the image drum along with the toner cartridge out of the MFP and place it on a flat table.5. Place t

Page 89 - DRD interface

179 • Appendix A - Moving and transporting8. Gently lower the scanner.9. Protect the MFP with cushion pads and put it in a box.NoteIt is recommended t

Page 90 - Printing Reports

18 • Getting StartedGetting Started___________________Releasing the Scanner Lock 1. Open the document cover.2. Move the scan lock lever (1) to the UNL

Page 91 - Printing transmission reports

19 • Getting StartedSwitching Off 1. Press the down arrow button on the control panel to highlight Menu. Press Enter.2. Press the down arrow button on

Page 92 - Sending a Fax from your PC

2•PrefaceCopyright Information _____________Copyright © 2009 by Oki Data. All Rights ReservedDocument InformationMB460 MFP, MB470 MFP, MB480 MFP User

Page 93 - 93 • Operation

20 • Getting StartedInstalling Drivers and UtilitiesYour machine is supplied with the following drivers:• TWAIN (scanner) driver: Windows only, USB on

Page 94 - Using the Phone Book

21 • Getting Started• Oki Driver Installer Program (recommended method) • Plug and Play (USB only) Oki Driver Installer Installation Before powering u

Page 95 - 95 • Operation

22 • Getting Started4. Install the TWAIN driver first bcad

Page 96 - 96 • Operation

23 • Getting Started5. Next install the Printer driver Mac OS X: Installing the Printer Driver The information in this section is based on Mac OS X Le

Page 97

24 • Getting Started7. Click “+” to add a new printer.8. Click More Printers.9. Choose OKI USB from the pop-up menu.10.Select your printer model and c

Page 98

25 • Getting StartedMFP Setup Tool: Windows OnlyInstallation of the MFP setup utility is optional and can be found on the CD under the Utilities folde

Page 99

26 • Getting Started2. Double-click this icon to open the Actkey console.3. Select Options > Button Settings. The following screen displays.4. Sele

Page 100

27 • Getting Started7. To use Actkey in Local PC mode (i.e. push scanning), it must be set as the program to handle scanner events:a. Select Start >

Page 101 - Image tab

28 • Getting StartedPaper RecommendationsYour MFP will handle a variety of print media, including a range of paper weights and sizes, transparencies a

Page 102 - My Printer Properties

29 • Getting StartedMulti Purpose TrayThe multi purpose tray can handle the same media sizes as the cassette trays but in weights from 60g/m² up to 16

Page 103 - Advanced tab

3•PrefaceEmergency first aidTake care with toner powder:If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to i

Page 104

30 • Getting StartedEnvelopesTransparenciesRecommended type is CG3300 by 3M (A4 or Letter size).LabelsFace Down StackerThe face down stacker on the to

Page 105 - Device options tab

31 • Getting StartedLoading PaperCassette Trays1. Remove the paper tray from the MFP.

Page 106 - Layout tab

32 • Getting Started2. Adjust the rear stopper (3) and paper guides (4) to the size of paper being used.For loading A4 or Legal size paper, push the l

Page 107 - My Printer Advanced Options

33 • Getting Started4. Load paper short edge feed (SEF) (1) (for letterhead paper load face down with top edge towards the front of the paper tray) up

Page 108 - Paper/Quality tab

34 • Getting Started5. If required, set the correct media type in the Printer menu. .NoteTo prevent paper jams:• Do not leave space between the paper

Page 109 - Job options tab

35 • Getting Started6. Replace the tray in the MFP.Loading Paper: Manual Feed Tray (MB460 MFP)1. Open the manual feed tray (1).2. Press gently down on

Page 110 - Device settings tab

36 • Getting Started3. Adjust the paper guides (3) to the size of paper being used.4. Load a sheet of paper in the manual feeder, then press inwards t

Page 111 - 2-sided (duplex) printing

37 • Getting Started• For two-sided (duplex) printing on letterhead stationery, load the paper with the pre-printed side down and the top edge away fr

Page 112 - PCL emulation

38 • Getting Started3. Adjust the paper guides (3) to the size of paper being used. Do not exceed the paper capacity of about 50 sheets or 10 envelope

Page 113 - Saving driver settings

39 • Getting Started• For single-sided printing on headed paper load the paper into the multi purpose tray with pre-printed side up and top edge into

Page 114 - Page setup options

4Contents _________________________About this Guide . . . . . . . . . . . . . . . . . . . . . . 6Notes, Cautions and Warnings . . . . . . . . . . .

Page 115 - Print Options

40•Configuring your machineConfiguring your machine __________Minimum configuration requirementsTo make the best of this MFP, the following configurat

Page 116

41•Configuring your machineFax set up (MB470 MFP & MB480 MFP)Your MFP has to be set up properly to allow faxing from the machine. The following pa

Page 117 - Scheduler

42•Configuring your machine3. Subnet Mask:The net mask address assigned by your network administrator.4. Gateway Address:The gateway IP address assign

Page 118 - Paper Handling

43•Configuring your machineInternet communication featuresScan to e-mail The MFP allows you to deliver your scanned document to e-mail addresses on th

Page 119 - Cover page

44•Configuring your machineSetting up an SMTP Server1. Using the Down arrow key, scroll to Menu, then press Enter.2. Using the Down arrow key, scroll

Page 120 - Paper source

45•Configuring your machine• Filing destinations: Defines the protocols and destinations to send your scanned document to FTP servers or any personal

Page 121 - Effects

46•Configuring your machine. . . from the web pageType the IP address of the MFP in the URL field of your browser and then press Enter. The MFP web pa

Page 122 - Printer setup options

47•Configuring your machine. . . from the setup tool If you have not already done so, install the setup tool as described in “MFP Setup Tool: Windows

Page 123 - Summary

48•Configuring your machine. . . from the control panel 1. Press the Down arrow key (1) on the control panel until Menu is highlighted, then press Ent

Page 124 - Paper handling

49•Configuring your machineThe Printer MenuCopy functionThis is the default mode on Power up, with Access Control disabled. Use the Down arrow key to

Page 125 - Paper Feed

5Printer settings in Mac OS X . . . . . . . . . . . 112PCL emulation . . . . . . . . . . . . . . . . . . . . . . . 112Setting printing options . . .

Page 126 - Printer Features

50•Configuring your machineScan/scan to functionUse the Down arrow key to select this function and Enter to select an option.E-mail LEVEL 2 DESCRIPTIO

Page 127

51•Configuring your machineNetwork PCPCFax function (MB470 MFP & MB480 MFP)NoteThe MFP must be connected to a Network server to enable Scan to Net

Page 128 - Cancelling a print job

52•Configuring your machineMenu FunctionLEVEL 2 ITEM DESCRIPTION/OPTIONSView InformationSupplies Life Toner (n.nk) Remaining toner nnn%Drum Remaining

Page 129 - Creating PostScript overlays

53•Configuring your machinePrint InformationConfiguration Execute Prints out a report of the machine’s configurationNetwork InformationExecute Prints

Page 130 - Test printing the overlay

54•Configuring your machineAdmin SetupSystem Setup Access Control Enable/DisablePower Save Time 1/5/15/30/60/120 minutesReturn to Stand-by Time 20/40/

Page 131 - Defining overlays

55•Configuring your machineAdmin Setup cont.Network Menu cont.Network Setup cont.SNMPEnable/DisableNetwork Scale Normal/SmallHub Link SettingAuto Nego

Page 132 - Creating PCL Overlays

56•Configuring your machineAdmin Setup cont.Printer Setup Copies1 - 999Duplex On/OffPrinter Setup cont.Media CheckEnable/DisableX Dimension 86~210~216

Page 133 - Test printing the macro

57•Configuring your machineAdmin Setup Cont.Fax Setup (MB470 MFP & MB480 MFP)Clock Adjustmentdd/mm/yyyyhh:mmUse Up & Down arrow keys to set an

Page 134 - Printing with PCL overlays

58•Configuring your machineAdmin Setup Cont.PCL Setup Font SourceResident/Resident2/ DownloadedFont Number I0/C1/S1Font Pitch 0.44 ~ 10.00 ~ 99.99 CPI

Page 135

59•Configuring your machineAdmin Setup Cont.EPSON FX Setup Character Pitch10/12/17/20CPI/ProportionalCharacter SetSET-2/SET-1Symbol Set Available sets

Page 136 - Consumables

6 • About this GuideAbout this Guide__________________This guide is part of a suite of printed and online documentation provided to help you become fa

Page 137 - Replacing consumable items

60•Configuring your machinePrinter MenuTray ConfigurationManual feed (MB460 MFP)On/OffPaper FeedTray1/Tray2/MP TrayAuto Tray SwitchOn/OffTray Se q u

Page 138 - Warning!

61•Configuring your machinePrinter Menu Cont.Tray Configuration cont..Manual Feeder Config (MB460 MFP)Paper Size A4/A5/A6/B5/Legal14/Legal13.5/Legal1

Page 139 - Caution!

62•Configuring your machineCopy MenuJob Build Scanning On/OffCopies1-99Reduce/Enlarge A4>A5 / Leg14>Let / Leg13.5>Let / Leg13>Let / A4>

Page 140 - 140 • Maintenance

63•Configuring your machineFax Menu (MB470 MFP & MB480 MFP) Auto Receive FaxManualTel /Fa xTADDRDModeStandard/Fine/Extra Fine/PhotoDensity -3/-2/-

Page 141 - 13.Gently lower the scanner

64•Configuring your machineSetting the fax facility (MB470 MFP & MB480 MFP)Initial set upThe following parameters must be set before using the fax

Page 142 - Image drum replacement

65•Configuring your machine16.Press the Left arrow key to exit the menu.Advanced set upYour machine offers a multitude of features which reduce the ti

Page 143

66•Configuring your machine12.Press the Left arrow key to exit the menu.Adding a group entry to the phone bookThe machine can hold up to 10 group dial

Page 144

67•Configuring your machineDeleting a group dial entry from the phone bookTo delete a group dial entry from the phone book:1. Using the Down arrow key

Page 145 - 145 • Maintenance

68•Configuring your machineReception ModeYou can change the way your MFP handles incoming fax transmissions and telephone calls (if you have a telepho

Page 146 - 146 • Maintenance

69•Configuring your machineManaging the address bookThe following section describes how to add/remove/modify e-mail addresses to/from the Address Book

Page 147 - Cleaning

7 • Notes, Cautions and WarningsNotes, Cautions and Warnings _______For the protection of your unit, and in order to ensure that you benefit from its

Page 148 - ... the underside of the ADF

70•Configuring your machineDeleting an email address entryTo delete an email address entry from the address book:1. Using the Down arrow key, scroll t

Page 149 - ...the document glass

71•Configuring your machineAdding a group entryThe machine can hold up to 20 group addresses. To add a new group address to the address book:1. Using

Page 150 - ...the LED head

72•Configuring your machineModifying a group address entryTo edit a group address entry from the address book:1. Using the Down arrow key, scroll to M

Page 151

73 • Access ControlAccess Control ___________________The operation and functionality of this machine can be limited to authorized personnel only by th

Page 152 - Installing options

74 • Access ControlLogging outWhen you have finished using the machine, make sure you log out:1. Using the Down arrow key, highlight Logout and then p

Page 153 - Clearing paper jams

75 • OperationOperation _______________________With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. The

Page 154 - In the printer section

76 • Operation• Keep the glass clean and without any documents left on it.1. If you have multiple pages, fan the pages to avoid paper jams. The ADF ho

Page 155 - 155 • Troubleshooting

77 • Operation3. Adjust the Paper Guides (1) to centre the document in the ADF.Placing document(s) on the glass1. Open the document cover.2. Place you

Page 156

78 • OperationCopying Basic operation1. Place your document(s) with text face Up in the ADF or face Down on the glass.2. Set your copying options as r

Page 157

79 • OperationOptions are (factory default settings in bold text):a. N-up can only be changed from 1in1 if paper size is set to A4 or Letter and docum

Page 158 - 158 • Troubleshooting

8•IntroductionIntroduction_____________________Congratulations on choosing this Multi Function Product (MFP). It is designed with advanced features, t

Page 159 - 159 • Troubleshooting

80 • OperationScanningBasic Operation1. Place your document(s) with the text face up in the ADF or face Down on the glass.2. Select Scan mode using th

Page 160 - 160 • Troubleshooting

81 • Operation8. Set the destination address(s) from either:• Address Book - select from the address book entries• Screen Entry - enter directly using

Page 161 - 161 • Troubleshooting

82 • OperationScan to Network PCBefore sending your document to a file server, profiles should be setup first to speed up the process. A profile conta

Page 162 - 15.Gently lower the scanner

83 • Operationis saved in the specified folder and is ready for the software to send as an attachment. Complete the data on screen and send. b. Folder

Page 163

84 • OperationPull Scan Double click the Actkey Icon on your desktop. The Actkey console (below) will display.The functions below, can now be controll

Page 164

85 • OperationFaxing (MB470 MFP & MB480 MFP):Basic operationSearching the phone bookTo search the contents of the phone book, you can either:• Use

Page 165 - (MB470 MFP & MB480 MFP)

86 • OperationSending a Fax1. Place your document(s) with text face Up in the ADF or face Down on the glass.2. Using the Down arrow key, scroll to Fax

Page 166 - 166 • Troubleshooting

87 • OperationFaxing (MB470 MFP & MB480 MFP):Advanced operationChanging the Fax Quality (Mode)The machine is preset to “Standard”. If required, yo

Page 167 - Specifications

88 • Operation4. Press the Start button to send your document(s).Fax ReceivingYour MFP is set to receive faxes automatically, if you wish to change th

Page 168 - Scanning Specifications

89 • Operationtelephone. If you do not answer, your machine will switch back to fax mode to allow the calling party to manually send a fax.Refer to “R

Page 169 - Copy Specifications

9•Introduction• MFP Setup Tool UtilityAllows you to create up to 100 e-mail addresses and several filing destinations to manage your document.•Print R

Page 170 - Network Specifications

90 • OperationRemote receivingIf you have an external telephone handset connected to your fax machine, you can instruct your fax machine to begin rece

Page 171 - Fax Specifications

91 • OperationPrinting transmission reports1. Using the Down arrow key, scroll to Menu and press Enter.2. Using the Down arrow key, scroll to Admin Se

Page 172 - E-mail Specifications

92 • OperationFaxing (MB470 MFP & MB480 MFP):Sending a Fax from your PC1. From your application’s File menu, select Print.2. In the Select Printer

Page 173 - Filing Specifications

93 • Operation7. On the Recipient tab:a. Click the Recipient...button.b. Select a fax number from the Phone book panel on the right hand side. Refer t

Page 174 - Printing Specifications

94 • OperationUsing the Phone BookAdding fax numbers to the phone bookTo add a fax destination number to the phonebook:1. From your application’s File

Page 175 - ITEM SPECIFICATION

95 • OperationAdding new groups numbers to the phone bookTo add a new group to the phone book:1. From your application’s File menu, select Print.2. In

Page 176 - Transporting your MFP

96 • Operation4. From the pull-down menu, click Tool > Export.5. In the Export File screen, enter a name for the file and click the Save button. Th

Page 177 - 2. Lift the scanner

97 • Printer Settings in WindowsPrinter Settings in Windows ________Your printer’s operator panel menus provide access to many options.The Windows pri

Page 178

98 • Printer Settings in WindowsPCL emulationSetup tab1. Paper size should be the same as the page size of your document (unless you wish to scale the

Page 179

99 • Printer Settings in WindowsJob options tab1. The output resolution of the printed page can be set as follows.• The ProQ1200 setting for Xxxxxn pr

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